A My Hours replacement should stay proportionate to the small project operation it serves. Teams may need better integrations, automatic capture, embedded task context, attendance, or stronger audit—but adding workforce monitoring or enterprise labour complexity can make the replacement worse.
Define whether the next consequential handoff is a project report, client invoice, payroll input, or attendance decision.
What My Hours still does well
My Hours combines timers, daily timelines, spreadsheet-style weekly timesheets, mobile capture, projects, tasks, custom fields, budgets, capacity targets, rates, expenses, invoices, approvals, locks, reminders, and reports.
Keep My Hours when a small services or project team needs that straightforward loop and its integration, identity, history, approval, and export controls are sufficient.
My Hours replacement options
| Option | Prefer it when | Main trade-off |
|---|---|---|
| Harvest | a polished project budget, reporting, invoicing, and payment path matters most | attendance and complex governance are not the centre |
| Everhour | capture should live inside supported project-management tools | the organisation inherits synchronisation dependencies |
| Toggl Track | flexible capture, offline apps, and private activity memory should improve adoption | weekly structure and invoicing differ |
| Clockify | the business now needs broader attendance, kiosk, planning, expense, or billing features | configuration and governance overhead rise |
| TrackingTime | project time, attendance, leave, policies, and common integrations should share one layer | audit and record depth need testing |
| An owned time-record operation | available products still fragment the exact record lifecycle the organisation needs | the organisation owns continuity, security, support, migration, controls, and improvement |
Apps like My Hours: test the real operation
Run a real small-business project through estimate, timer and weekly entry, custom coding, budget warning, expense, correction, approval, lock, invoice, export, and client report. Test a user leaving, a project archive, a rate change, and a failed integration.
A free My Hours alternative may suit a small team if approval, project, history, export, and support limits are acceptable. Kimai is a credible open-source project-time option, but self-hosting introduces infrastructure, identity, backup, update, security, and support work.
When to switch, keep, or own the record
Switch when the team needs a materially different capture, integration, attendance, or billing model. Keep My Hours when the project loop works and the problem is inconsistent coding or approval discipline.
Keep My Hours when a small services or project team needs that straightforward loop and its integration, identity, history, approval, and export controls are sufficient.
A small owned time-record operation can replace My Hours completely when the business can own clients and project references, entries and versions, corrections, approvals, locks, budgets, billing projections, exports, audit, backups, support, and reconciliation. It should not grow into unused workforce breadth.
Before replacing My Hours
Inventory clients, projects, tasks, users, roles, custom fields, rates, budgets, capacity targets, time entries, expenses, approvals, locks, invoices, reports, integrations, exports, permissions, and archived history. Parallel-run representative fixed-price and time-and-material projects through invoicing.
Define coexistence, cutover authority, rollback, support ownership, and the response to every failed interface before removing incumbent access.
Questions the shortlist must answer
Can the target remain simple while preserving correction history, approved versions, invoice linkage, and access after a user leaves? If the replacement needs several add-ons to reproduce the core loop, reconsider the boundary.
Continue with Best time tracking software, Timesheet approval workflow: how to automate it, and Why time-tracking subscriptions pile up when approvals stay messy.
Start with Fast Start
When the existing project or accounting sources are clear and one small-business capture, approval, or billing path needs ownership, Fast Start can define that focused operation. If the decision expands to replacing the authoritative time record or several connected systems, use Deep Discovery instead. Deep Discovery is currently available through a limited account-enabled rollout.
